This informal CPD article, ‘The Importance of CPD In GDPR Training For School Staff’, was provided by Computeam, who provide IT products and services to schools and Multi Academy Trusts (MATs) across the UK, with the aim of improving educational outcomes through technology.
In a world where it’s now impossible not to leave a digital footprint, the General Data Protection Regulation (GDPR) acts as an integral piece of legislation that informs how organisations – including schools – in the UK and Europe handle personal data.
Indeed, while educational institutions are entrusted with a significant amount of sensitive information – from student records and staff details to parental contact information – GDPR compliance ensures that schools follow strict guidelines on data collection, storage and sharing.
With robust legal frameworks in place regarding school data, staff need to be confident in their knowledge and implementation of GDPR – lest they run the risk of unintentional breaches and the serious consequences that follow. Providing ongoing GDPR training through Continuing Professional Development (CPD) is a key consideration for schools to help staff understand their responsibilities and apply best practices when handling data.
Why GDPR training is essential for school staff
School staff interact with personal data on a daily basis. From recording attendance and processing exam results to contacting parents and managing staff records, they are frequently responsible for handling sensitive information – and, without the correct knowledge and training, mistakes become all the more likely.
CPD in GDPR training ensures staff understand how to manage data securely – covering key principles such as data minimisation, whereby information is only collected and stored when necessary. Meanwhile, staff can also learn about the importance of consent, secure storage methods and how to handle requests for information in line with legal requirements.
Training also helps staff identify the more commonplace risks schools encounter, such as phishing scams designed to access sensitive data – which, with the increasing sophistication and rapid development of AI, are becoming more and more difficult to spot. By developing this awareness, staff are better equipped to spot potential threats and respond appropriately, reducing the risk of security incidents.
The risks of non-compliance with GDPR
Failing to follow GDPR guidelines can have serious consequences for schools. Data breaches can result in significant financial penalties from the Information Commissioner's Office (ICO), with fines reaching up to £17.5 million or 4% of annual turnover.
As well as the damaging financial costs, which would be a heavy burden for schools with already stretched budgets, non-compliance can damage an educational institution’s reputation. Parents expect schools to protect their children’s data, and a breach can severely impact that built-up trust. Schools may also face increased scrutiny from regulators, resulting in time-consuming investigations and additional administrative burdens.
Embedding GDPR knowledge through CPD
Effective GDPR training should be an ongoing process rather than a one-off event. As data protection laws evolve and new risks emerge, staff need regular opportunities to refresh their knowledge and stay informed.
CPD provides a structured learning approach that reinforces key principles and keeps staff up to date with the latest guidance. Training should include practical advice on managing data securely, responding to data breaches and recognising potential threats. Schools that invest in regular GDPR CPD create a culture of responsibility, where staff understand the importance of data protection and feel confident in applying best practices in their daily roles.
Accessing expert-led GDPR training
For many schools, delivering effective GDPR training in-house can be challenging due to time constraints and limited resources. Working with CPD providers who have had their learning materials accredited ensures staff receive expert guidance that puts the specific challenges of each school at the forefront of its services.
By investing in high-quality GDPR training, schools can strengthen their data protection practices, reduce the risk of breaches, meet their legal obligations and ultimately, keep children and young people safe. In turn, this helps create a safer, more secure learning environment for all stakeholders.
We hope this article was helpful. For more information from Computeam, please visit their CPD Member Directory page. Alternatively, you can go to the CPD Industry Hubs for more articles, courses and events relevant to your Continuing Professional Development requirements.
References:
https://ico.org.uk/for-organisations/uk-gdpr-guidance-and-resources/data-sharing/data-sharing-a-code-of-practice/enforcement-of-this-code/
